Plain English starting with letter A
above-mentioned, above-listed, before-mentioned, aforementioned – (omit)
abundance – enough, plenty, (or specific amount
accede to – allow, agree to
accelerate – speed up
accentuate – stress
accommodation – room
accompany – go with, with
accomplish – do
accorded – given
accordingly – thus, so
accrue – add, gain
accurate – right
acquiesce – agree
acquire – get
additional – extra
address – discuss
addressees – you
adjacent to – Next to
adjustment – change, alteration
admissible – allowed, accepted
advantageous – helpful
adversely impact on – hurt, set back
advise – tell
afford an opportunity – allow, let
aggregate – total
aircraft – airplane (USA) / aeroplane (UK) (Plane can also mean – flat surface – and a woodworking tool; the word airplane avoids this confusion. The word aircraft can be used if you need to specifically include balloons, blimps, gliders, etc.; it’s the simplest word for the whole category of aerial vehicles.)
alleviate – ease, reduce
allocate – divide
along the lines of – like, as in
alternatively – or
ameliorate – improve, help
an absence of – no, none
and particularly – particularly
and/or – use either and or or.
anticipate – expect
a number of – some
applicant – you
application – use
apparent – clear, plain
apprehend – arrest
appreciable – many
appropriate – proper, right
approximate – about
arrive onboard – arrive
as a means of – to
ascertain – find out, learn
as per our telephone conversation of this date – as we discussed this afternoon
as prescribed by – in, under
as far as is concerned – (omit)
as to – of, on, with, for, to, by, in, into
as yet, as of yet – yet
assist, assistance – help
at its discretion – can, may
attain – meet
attempt – try
at the present time, at this time, at this point in time, at the moment – now
attributable to – because
at your earliest convenience – as soon as you can
authorize – allow, let
Plain English starting with letter B
basis, on a – (omit)
be advised – (omit)
because of the fact that – because, since
beg – ask
belated – late
beneficial – helpful, useful
bestow – give, award
by means of – by, with
by reason of – because
by virtue of – by, under
beverage – drink
Plain English starting with letter C
Capable of, am/is/are – can
capability – ability
case of, in the – (omit)
caveat – warning
cease – stop
chauffeur – driver
clearly, obviously – (omit)
close proximity – near
combat environment – combat
combined – joint
commence – Begin or start
completely revoke – revoke
comply with – follow
complete – fill in
component– part
comprise – form
conceal – hide
concerning – about, on
consensus, of opinion, consensus, general – consensus
consequently – so
consolidate – join, merge
constitutes – is, forms, makes up
contains – has
convene – meet
corridor – hall
currently – (omit), now
Plain English starting with letter D
deem – believe, think
delete – cut, drop
demonstrate – prove, show
depart – leave, go
designate – choose, name
desire – want, wish
despite the fact that – although
determine – decide, figure, find
disclose – show
different – After a number, this word is often unnecessary.
discontinue – drop, stop
disseminate – give, issue, pass, send
does not have – lacks
does not include – excludes, omits
due to the fact that – because, since
duly (authorized, signed) – (omit)
during the period, during the time that – during, while
Plain English starting with letter E
each and every – (omit)
early beginnings – beginnings, early days
each…apiece – each
economical – cheap
effect modifications – make changes
elect – chose, pick
eliminate – cut, drop, end
else but, else than) – but
elucidate – explain
emphasize – stress
employ – use
enclosed please find – I have enclosed
encounter – meet
endeavor – try
end (result, product) – omit
enquiry – question
ensure – make sure
entitlement – right
enumerate – count
equally as – equally
equipments – equipment
equitable – fair
equivalent – equal
establish – set up, prove, show
evaluate – test, check
evidenced – showed
evident – (omit), clear
evince – show, prove
excluding – except
exclusively – only
exhibit – show
expedite – hurry
expeditious – fast, quick
expend – spend
expertise – ability
expiration – end
Plain English starting with letter F
facilitate – ease, help
fauna – animals
feasible – workable
females – women
finalize – complete, finish
first(ly), second(ly), third(ly) – first, second, third
first and foremost – first
flora – plants
following – after
for a period of – for
for example,______etc. – for example, such as
forfeit – lose, give up
formulate – plan
for the purpose of, – to
for the reason that, – to
forward – send
frequently – often
function – act, role, work
furnish – give, send
Plain English starting with letter H
has a duty to – must
has a requirement for – needs
herein, heretofore, herewith, thereof, wherefore, wherein –(omit)
honest truth – truth
however – but, yet
Plain English starting with letter I
identical – same
identify –find, name
identify with –agree, understand
if and when – use either word; not both
immediately – at once
impacted – affected,changed
implement – carry out, start
in accordance with – by, under
in addition – also, besides, too
in all likelihood – probably
in an effort to – to
inasmuch – since
in a timely manner – on time, promptly
in between – between
inception – start
in connection with – with, about
incumbent upon – must
indicate – say, state, or show
indication – sign
individual – person
in excess of – more than
in favor of – for
initial – first
initiate – start
in lieu of – instead
in light of the fact that – because
in many cases – often
in order that – for, so
in order to – to
inquire – person
in regard(s) to – about, concerning, on
in relation to – about, with, to
in some instances – sometimes
inside of – inside
institute legal proceedings against, bring action against – sue
inter alia – (omit) or use “among others”
interface – meet, work with
in terms of –(omit)
interpose no objection – don’t object
in the amount of – for
in the case of – when
in the event of – if
in the majority of instances – usually
in the nature of – like
in the near future – shortly, soon
in the process of – (omit)
in view of – since
in view of the above – so
regardless – regardless
is applicable to – applies to
is authorized to – may
is in consonance with – agrees with, follows
is responsible for – (omit) handles
it appears – seems
it is – (omit)
it is essential – must, need to
it is requested – please, we request, I request
it is important to add that, in this regard it is of significance that, it may be recalled that, it is interesting to point out that – (omit)
Plain English starting with letter L
liaison – discussion
-ly (doubtless, fast, ill, much, seldom, thus) – (omit)
last will and testament – will
Plain English starting with letter M
magnitude – size
maintain – keep, support
majority – most (except for voting)
make a mockery of – (omit)
make an attempt, make an effort – try
make reference to – refer
maximum – greatest, largest, most
mental attitude – attitude
merge – merge
methodology – method
minimize – decrease
minimum – least, smallest
modify – change
monitor – check, watch
month + of + year – March 2013
moreover – what’s more
multiple – many
Plain English starting with letter N
nature, of a – (omit)
necessitate – cause, need
nevertheless – still, besides, even so
notify – let know, tell
not able – unable
not accept – reject
not certain – uncertain
not unlike – similar, alike
not many – few
not often – seldom, rarely
not the same – different
not…unless, not…except – only if
not…until – only when
not later than 10 May – by 10 May, before 11 May
notwithstanding – in spite of, still
now comes – (omit)
null and void – use either “null” or “void”
numerous – many
Plain English starting with letter O
objective – aim, goal
obligate – bind, compel
observe – see on a _________basis (omit)
obtain – get
off of – off
on request – if you ask
on a daily basis – daily
on a X basis – Xly (where X is an adjective)
on the basis of – by, from
on the contrary – but, so
on the grounds that – (omit)
on the other hand – (omit); but, so
on the part of – by
operate – run, use, work
optimum – best, greatest, most
option – choice, way
orientate – orient
…out (calculate, cancel, distribute, segregate, separate) – omit
outside of – outside
overall (unless it means the garment) – (omit)
oversight [v] – oversee
owing to the fact that – because, since
Plain English starting with letter P
parameters – limits (except in mathematical and computer-programming uses)
participate – take part
particulars – details
pass away – die
per annum – a year
perchance – perhaps
perform – do
permit – let
pertaining to – about, of, on
perspire – sweat
peruse – read
PIN number – PIN
place – put
portion – part
possess – have, own
point in time, particular point in time – time, point, now, moment
potentiality – potential
practicable – practical
preclude – prevent
preowned – used
preliminary to, previous to, previously, prior to – before
preparatory to – to prepare for
prioritize – rank; set or make priorities
proceed – do, go ahead, try
procure – (omit)
proficiency – skill
promulgate – issue, publish
provide – give, offer, say
provided that – if
provide guidance for – guide
purchase – buy
pursuant to – by, following, per, under; in response to, in carrying out, as required by
Plain English starting with letter Q
question as to whether, question of whether – question whether
quite puzzling – baffling
Plain English starting with letter R
reason … is because – because
refer back – refer
reflect – say, show
regard as being – regard as
regarding – about, of, on
relative to – about, on
relocate – move
remain – stay
remainder – rest
remuneration – pay, payment
render – give, make
represents – is
request – ask
require – must, need
requirement – need, rule
reside, residence – live, house
respectively – (omit)
retain – keep
retire – go to bed
Plain English starting with letter S
said, some, such, same – the, this, that
selection – choice
separate – After a number, this word is often unnecessary.
set forth in – in
shall – must
should you wish – if you want
similar to – like
solicit – ask for, request
state-of-the-art – latest
strategize – plan
subject – the, this, your
submit – give, send
subsequent, subsequently, subsequent to –later, next, after, then
substantial – large, much
successfully complete – complete, pass
sufficient – enough
Plain English starting with letter T
take action to – (omit)
terminate – end, stop
than was formerly the case – now
the month of – (omit)
there are – (omit)
therefore – thus, so
therein – there
there is – (omit)
the undersigned – I
the use of – (omit)
this activity, command – us, we
timely – prompt
time period – (either one)
to be violative of – violate
took advantage of – preyed
to wit – (omit)
transpire (unless referring to plant transpiration) – happen
transmit – send
type – (omit)
Plain English starting with letter U
under the provisions of – under
until such time as – until
utilize, utilization – use
Plain English starting with letter V
validate – confirm
variation – change
various different – “various” or “different”
very – (omit)
very angry – enraged
viable – practical, workable
Plain English starting with letter W
warrant – call for, permit
we are in receipt of – we’ve received
whereas – because, since
whether or not – whether
whosoever, whomsoever – whoever, whomever
with a view to – by, from
with reference to, with regard to – about
with respect to – on, about
with the exception of – except for
with the minimum of delay – quickly (or say when)
witnessed – saw
Plain English starting with letter Y
you are requested – please
your attention is drawn – please see, please note
your office – you